The real estate administrator/receptionist plays a vital role Verified listing

The real estate administrator/receptionist plays a vital role in the day-to-day operations of the real estate office. Acting as the first point of contact for clients and visitors, this individual ensures a welcoming and professional environment while supporting the administrative needs of the team. The ideal candidate is organised, detail-oriented, and thrives in a fast-paced real estate environment.
Key Responsibilities
Reception Duties:
Welcome clients, vendors, and visitors with professionalism and a friendly demeanor.
Answer, screen, and direct incoming phone calls and emails promptly and courteously.
Maintain the cleanliness and organization of the reception area and common spaces.
Administrative Support:
Manage and schedule appointments, meetings, and property viewings for agents.
Handle data entry and maintain accurate records of client information, property listings, and transactions.
Prepare and process real estate documents, contracts, and reports.
Manage office supplies and inventory, ensuring adequate stock.
Assist with correspondence, including drafting emails, letters, and other communication materials.
Track contract/agency agreements, renewals, and payments as needed.
Communicate with suppliers for stock replenishments and office supplies
Marketing Support:
Assist in the preparation of marketing materials such as brochures, flyers, and social media posts.
Upload property listings Property Finder and other platforms.
Qualifications and Skills
Proven experience in an administrative or receptionist role, preferably in real estate.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with CRM or real estate software (e.g., MLS, Propertyware).
Excellent communication and interpersonal skills.
Strong organizational skills and attention to detail.
Ability to multitask and prioritize tasks in a fast-paced environment.
Knowledge of basic real estate terminology and procedures is a plus.
Working Conditions
Full-time position based in the office.
A professional dress code is expected.
Application Process:
Interested candidates are invited to submit their resume and a cover letter outlining their qualifications and experience to [careers@bestluxury.properties].
Job Type: Full-time
Pay: AED3,500.00 - AED4,000.00 per month
Education:
Bachelor's (Preferred)
Experience:
admin/receptionist: 1 year (Preferred)
Language:
English (Preferred)